File backup instructions for HPRNJ


There are three components to the file backup system. Once configured, component 1 requires no further action, component 2 requires weekly action but with no time requirement, and component 3 requires deliberate but rare action with a minor time investment. Instructions for configuring & complying with the backup system follow.

1) Cloud file backup with BackBlaze

2) Local file backup with Windows File History

  • Attach large external drive to computer
  • Enable & configure File History (Specify the external drive to backup to, set
    backup frequency to “every hour”, and set “keep backups” to “until space is needed”)
  • Attach external hard drive periodically (at least weekly) & let run overnight

3) Permanent file archive with Rsync.net

  • Send any files that have reached a state where they will no longer be modified
    to Jonathan (jonathan@themcgraws.net) to be uploaded to Rsync.net
  • Jonathan will retrieve and archive project photos

Notes:

Backblaze
Jonathan is group admin for the Backblaze account. He can add & remove users, monitor for errors via the admin console, and assist in shipping (digital or physical) files from Backblaze to a user who needs to restore after a data or system failure.

Instructions for restoring previous versions of individual files, up to 30 days ago

Instructions for receiving bulk archive of files

By default, Backblaze ignores system & program files so getting specific with folders is not necessary. It will be best to leave your computer on for several days (possibly weeks) for the initial file sync. (The Performance settings will help give an idea of how long it will take.)

Local backup
External hard drives should not be attached except when syncing. This guards against being corrupted by malware (ex. ransomware) that can affect system and network drives.

Rsync.net
Instructions for accessing the Rsync.net file archive (Windows). (Request credentials from Jonathan.)

This tool is best used for taking a peek at the file system or grabbing a few files. A directory tree (full or compact) can be produced as desired to visually observe the archive state & organization.